IRA Hiring Assistant Manager Administration.
IRA Hiring Assistant Manager Administration
Jobs in Government, Jobs at Insurance Regulatory Authority (IRA)
Vision: To be the leading insurance industry regulator. Mission: To effectively regulate, supervise, develop the insurance industry and protect insurance beneficiaries.
Assistant Manager Administration
Job Purpose
The position is responsible for the coordination of the development and implementation of administration policies and procedures in line with the Authority’s Corporate strategy to ensure effective and efficient utilization of all Authority’s resources and assets.
Job Specifications
Duties and responsibilities will entail:
Managerial / Supervisory Responsibilities
- Prepare and implement administrative policies, strategies, and procedures for effective service delivery;
- Coordinate the efficient management of the Authority’s office environment, facilities, and assets;
- Coordinate the functions of the Administration department, including security, drivers, and ensure seamless delivery of services;
- Ensure implementation of occupational safety and health requirements within the Authority;
- Prepare and implement the Department’s annual budgets, annual work plans, procurement, and disposal plans in compliance with applicable laws and regulations;
- Coordinate the implementation of Quality Management System, risk management, and knowledge management in the department;
- Provide mentorship and coaching to staff within the Department;
- Maintain Authority’s assets and property;
- Manage service contracts and service level agreements for outsourced services;
- Initiate and implement renewals of general insurance covers for vehicles, buildings, and equipment.
Operational Responsibilities / Tasks
- Coordinate and ensure implementation of relevant statutory regulations and standards for compliance;
- Review and coordinate the Department’s performance to ensure activities align with the overall strategy of the organization;
- Supervise management of the Authority’s operations such as courier services, transport, records, and security to ensure seamless delivery of services;
- Prepare monthly, quarterly, and annual reports for the department;
- Prepare and monitor the implementation of the departmental budget;
- Establish and manage the Authority’s records management office/registries and ensure safe custody of all records;
- Advise on compliance with internal controls and procedures;
- Coordinate the proper management of records, disposal, and destruction procedures as provided by government policies and procedures;
- Coordinate transport and administration information system, approval of transport requests, and allocation of vehicles;
- Prepare and submit quarterly Performance Contracting reports for the department;
- Coordinate Administration support and logistics management to ensure smooth operations for the organization;
- Coordinate the activities of the Authority’s registries to ensure safe custody of all records;
- Participate in the preparation and implementation of the departmental budget;
- Set performance targets and undertake performance appraisal for direct reports;
- Prepare monthly, quarterly, and annual reports for the department;
- Maintain an up-to-date Authority’s assets register;
- Supervise records management staff, filing systems, facilities, and equipment;
- Coordinate the provision of outsourced services including mail delivery systems, office security, cleaning, catering, and front office reception services;
- Manage office inventory, repairs, and maintenance of office equipment and facilities;
- Identify assets for disposal;
- Prepare the Authority’s assets register;
- Coordinate fleet management and inspection.
Person Specification
- Master’s degree in Social Science, Business Administration, Commerce, Strategic Management, or any other recognized equivalent qualification from a recognized University/Institution;
- Bachelor’s degree in Social Science, Business Administration, Commerce, Strategic Management, or any other recognized equivalent qualification from a recognized University/Institution;
- Six (6) years of relevant experience;
- Management Course lasting not less than four (4) weeks;
- Meets provisions of Chapter Six of the Constitution.
Competencies and Skills
- Strong negotiation skills;
- Strong communication and presentation skills;
- Good mentorship and coaching skills;
- Leadership and supervision skills.
IRA Job Application
Terms of Offer:
The Authority offers an attractive remuneration package commensurate with the duties and responsibilities of each position.
Successful candidates for positions in Job Grade IRA 4 to IRA 10 shall be appointed on Permanent and Pensionable terms of service.
Application:
Interested applicants MUST adhere to the application instructions provided below:
- The applicants MUST submit their biodata online by filling in the form provided in the link below: https://forms.office.com/r/L8fWqDZ1r1
- In addition, the applicants MUST send their hard copy applications enclosing their Curriculum Vitae and copies of relevant academic and professional certificates and copy of National Identification Card. The applicant MUST also include telephone number, e-mail address and names and addresses of three (3) referees familiar with the applicant’s professional background and experience.
Hard Copy Applications addressed to the undersigned, to be sent by post or delivered to the Insurance Regulatory Authority at Zep Re Place, 2nd Floor, Longonot Road, Upper Hill. Please note that these should be sealed, marked “Confidential” and indicate the job reference (e.g. “REF: MF/05” for Manager Finance).
Commissioner of Insurance & Chief Executive Officer
Insurance Regulatory Authority
Zep-Re Place
P.O Box 43505-00100
Nairobi
Applications must be received by close of business at 5pm on Friday 28th June 2024.
Compliance Requirement:
In accordance with The Employment (Amendment) Act, 2022, the Authority will require candidates it wishes to enter into a written contract of service with to comply with Chapter Six of the Constitution by submitting mandatory compliance and clearance certificates from the relevant entities.
Important:
IRA is an Equal Opportunity Employer
Canvasing in any manner shall lead to automatic disqualification.
Only shortlisted candidates will be contacted for interviews.