Administrative Management Assistant (Facility Manager Assistant) – USEFMs Only at U.S. Embassy to Kenya
Announcement Number: NAIROBI-2024-070
Hiring Agency: Embassy Nairobi
Position Title: Administrative Management Assistant (Facility Manager Assistant) – USEFMs Only
Open Period: 06/13/2024 – 06/28/2024 (MM/DD/YYYY)
Vacancy Time Zone: GMT+3
Series/Grade: FP – 0105 7
Salary: Not Specified
Work Schedule: Full-time – 40 hours
Promotion Potential: FP-7
Duty Location(s): 2 Vacancy in Nairobi, KE
Telework Eligible: No
For More Info: HR Section
000-000-0000
NairobiRecruitment@state.gov
Overview: Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency: For USEFM – FP is 07. Actual FP salary determined by Washington D.C.
- U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required: Top Secret Clearance
Appointment Type: Permanent
Appointment Type Details:
- Definite not to Exceed 5 years
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required
Duties:
- Performs construction project inspections and assists the Facility Manager (FM) with oversight of locally employed staff and American escorts in the Facility Management Office (FAC).
- Oversees maintenance and construction projects in Government-owned and leased properties.
- Serves as Contracting Officer Representative (COR) on construction and maintenance contracts for FAC.
- Manages the staff responsible for work orders and authorizing procurement requests.
- Partners with the FM to provide direction and managerial functions to support FAC staff.
- Assist with performance management, conduct reviews, and hiring.
- Directly supervised by the Senior Facility Manager.
- Requires a Top Secret Security Clearance.
Qualifications and Evaluations: Requirements:
Option 1:
- Education: Two years of college studies required.
- Experience: Minimum of 3 years of experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel.
Option 2 (Substitution):
- Education & Experience: Secondary School Plus 5 years of experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel.
Job Knowledge:
- Understanding of construction principles and construction drawings.
- Working knowledge of maintenance operations and procedures, international building codes, and inspection practices.
- Knowledge of general safety principles for work and living spaces.
Education Requirements: Refer to the requirements section.
Evaluations: Language:
- English Level IV (Fluent) Reading/speaking/writing required.
Skills and Abilities:
- Advanced managerial, supervision, and scheduling skills.
- Ability to delegate effectively and provide guidance in time-sensitive situations.
- Excellent project management, organizational, and customer service skills.
- Proficiency in Microsoft Office Suite and DOS proprietary software (ILMS/Ariba/MyServices/GMMS).
- Valid Kenyan driver’s license.
- Ability to write statements of work, staff notices, and performance management documents.
Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Benefits and Other Info: Agency Benefits:
- Benefits for EFMs should be discussed with the Human Resources Office.
- The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information: Hiring Preference Selection Process: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Failure to accurately describe status on the application may result in a determination of ineligibility for a hiring preference.
Hiring Preference Order:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
*Important: Applicants who claim preference-eligible U.S. Veteran status must submit the most recent DD-214, equivalent documentation, or certification. **Preference applies to all Foreign Service employees on LWOP and CS with reemployment rights.
How to Apply: Candidates must obtain and hold a Top Secret clearance.
Submit application via the link: ERA Jobs
Required Documents:
- Copy of Orders/Assignment Notification (or equivalent)
- College transcripts
- High School Diploma
- Certificate or License (if applicable)
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Driver’s license
- Passport
Veteran Preference: Inform HR in writing if invoking preference for this position.
Next Steps: Applicants selected for an interview will be contacted via email. For further information, contact the Human Resources Office.
Thank you for your interest in working at the U.S. Mission in Nairobi.